SaaS Sprawl: Getting Control of the Subscriptions You Forgot

The Tools Nobody Is Counting

SaaS sprawl creeps in quietly. A team needs a tool, signs up with a card, and moves on. Multiply that across a company and you have duplicated subscriptions, company data spread across services nobody catalogued, and licences still billing for people who left.

Bringing It Back In

Start with an inventory — every SaaS tool in use, who owns it, what it costs, and what data it holds. Consolidate overlapping tools. Route new sign-ups through a simple approval step. Crucially, include SaaS accounts in your staff offboarding checklist.

Sprawl is not just wasted spend; every forgotten account is unmonitored data and an unguarded door. An accurate list is most of the battle.